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Visitor Common Questions Asked

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Do I have to register on this website to attend this event?

No of course not. Please do join us. Please Note that you will not be entered in the draws for the door prizes. We add your name and email address to our mailing list database to send you further information regarding future shows. You can request removal at anytime. We do NOT sell your information.

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I registered to attend the trade show. Do i just show up and sign in? or will i get tickets sent to me?

Just show up and sign in at the registration table. No tickets will be sent out.

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Is the parking free? Where should I park?

Parking is FREE!! Please parking around the back or side of the hotel. You can access the trade show through the Conference Centre glass doors.

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How are the winners for the door prizes selected? Will the door prizes be handed out to the winners at the show?

Door prize winners will be randomly selected from our registered visitor that attend our event. Prizes will be handed out on the day of the event.

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How does the “Explore the Floor” Passport card work?

If you have registered on our website to attend. Please ask for your “Explore the Floor” Passport Card at the registration table. When you visit each exhibitor table to get your card stamped. Once you have collected all of the table stamps submit your card at the registration table it will be placed in the Grand Prize ballot box. Grand Prize will consist of items from at least 10-20 exhibitors. (online registration required to receive Explore the Floor Card)

 

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Exhibitor & Sponsor Common Questions Asked

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Is there only 1 exhibitor table allowed per company?

We are accepting only one table per direct marketing company. This way there is a variety of businesses showing products and services that are available for visitors.

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What is the cost to book a table?

Table pricing and further information will be shown when the date is announced. Check the Exhibitors page.

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Do you have internet access and power outlets?

The location does provide exhibitors with complementary internet. Power outlets are provided for tables along the walls ONLY. (please bring extension cord)

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Is there some sort of back drop for the tables that are located in the center area?

No there is not. To keep the exhibitor costs down we only provide the table & 2 chairs.  Not booth set ups. We do not provide a back drop curtain or a table divider curtain. Your wares are limited to the table size you selected. See Exhibitors for further information.

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I would like to have someone help me at my table. Is this allowed?

Sure it’s ok. 2 chairs are provided. Please limit to 3 people maximum. No registration needed. Cash donations for the food bank are always accepted 😉

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Can I share my table with another business? Or provide info about another business on my table?

Exhibitors cannot share tables with another business. All information located on the table must be from the business name submitted on the registration form. Business cards, brochures or information pertaining to other businesses or services are NOT permitted on your table.

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What time can I start setting up my table in the morning of the show?

Exhibitors & Vendors may begin set-up at 8:00am the morning of the show. Vendors can unload and enter through the Conference Centre doors located on the side of the hotel. All vendors must be present at the Conference Centre by 9:30am or your table may be removed. We would ask that all set-ups be completed no later than 9:45am as doors open at 10:00am sharp.

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Do I need to submit a door prize or provide business brochures/cards/samples for the gift bags?

Of course not. But it’s a great way to advertise!

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Can I mail you my door prize or business brochures/cards/samples for the gift bags?

Of course. Please contact me for the mailing address.

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What is the size of the booth area?

Booth areas are ONLY yellow & peach. All others are table top use only. See Exhibitors for further information.

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Is the parking free? Where should I park and unload?

Parking is FREE!! Please parking around the back & front of the hotel. You can unload and access the convention centre through the glass doors. After unloading please park your vehicle in the furthest parking spots to allow families access to the closer parking spots.

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I’m hoping to be an exhibitor for your next event. How do I get booth information/pricing and what is required from me to register?

Information for our next show will not be announced until after the previous show is complete. Please register to receive show updates.

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Are the tables for future events first come first served or are they offered to previous exhibitors?

Tables are offered to previous exhibitors first. They have approximately 1 week to decide if they wish to re-book. After that time an announcement will be sent out to all businesses that are registered on HeartMindBodyShow.ca. Tables are booked first come, first served (meaning booked and paid in full). Please register to receive show updates.

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Is there an exhibitor waiting list I can have my business name and information added to?

No sorry. Please see information above. Register to receive show updates.

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How do you accept payment for the exhibitor tables and sponsorships?

We accept payment through PayPal. (Visa, Mastercard, American Express) or Online bank to bank transfer. We no longer accept checks via snail mail.

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I was an exhibitor at your trade show. Do you send out receipts after the show is over?

A copy of your faxed registration form and a copy of your PayPal receipt can be used as proof of payment for tax purposes.

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Do you have a banner or button that I can put on my website to help promote my business at the trade fair?

Yes! Please contact us for images.

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How often do you hold the Heart Mind Body Show?

We hold the Heart Mind Body Show twice annually in April/May and October/November.

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